Organization Mailing and Posting System

Objective

Develop an efficient and secure mailing and posting system to ensure effective internal and external communication.

Scope

• Internal Communication:
  • Design an internal mailing system to facilitate communication among staff across all five Centers.
  • Implement a secure electronic mailing system with features for confidential and classified information.
  • Develop a protocol for regular internal newsletters and bulletins to keep staff informed about organizational updates and events.
  • Create a centralized digital repository for important documents and communications, accessible to relevant personnel.


• External Communication:
  • Establish a secure system for external correspondence, including official letters, reports, and other communications.
  • Implement a tracking system for incoming and outgoing mail to ensure timely delivery and receipt.
  • Develop standardized templates for external communication to maintain a professional image.
  • Create guidelines for the use of organizational letterheads, email signatures, and other branding elements.